Mary + Christopher
PROPOSAL
september 25, 2027
Your celebration, thoughtfully DESIGNED
an intentional planning experience that reflects who you are and how you want to celebrate.
We’re so honored you’re here.
MARY AND CHRISTOPHER, YOU’RE GETTING MARRIED, SURROUNDED BY YOUR CLOSEST FAMILY AND FRIENDS, AT PARK RIDGE COUNTRY CLUB next fall.
Your wedding is more than a single day.
It is a full experience, a meaningful gathering, and a chance to be fully present with the people you love most.
Based on our conversation, I understand you've already done much of the planning work and feel comfortable managing many of the details leading up to the wedding. What you're really looking for is a trusted team to step in during the final stages, organize all of the moving pieces, and ensure everything comes together exactly as you've envisioned.
A major priority is being able to fully enjoy your wedding day without serving as the point person for vendors, family members, guests, or last-minute questions. You want the confidence of knowing an experienced professional is overseeing the timeline, managing logistics, troubleshooting issues before they become problems, and keeping the day running smoothly from start to finish.
You also shared that you're still finalizing a few key vendors, specifically your florist and DJ. We believe our HEC Preferred Vendor Program may be especially valuable as you complete your vendor team. Through our preferred partnerships, we can connect you with trusted professionals who align with your vision while potentially providing access to exclusive client perks, preferred pricing, or discounts.
What to EXPECT
We believe the planning experience should feel just as thoughtful as the wedding day itself.
Watch this short video for a behind-the-scenes look at how we support our clients, communicate throughout planning, and keep every detail organized from start to finish
Where your WEDDING comes to life
The Park Ridge Country Club sets the tone for a wedding day that feels welcoming and effortlessly enjoyable. Surrounded by beautiful golf course views and thoughtfully designed event spaces, the venue creates a timeless backdrop for celebrating with family and friends.
You deserve an EXPERT planner
Not just for the wedding day, but for the entire experience leading up to it. Someone to guide you through the decisions, manage the details, and ensure everything comes together seamlessly.
“After getting engaged, we spoke with several planners, but Heirloom Event Company stood out immediately. The entire planning process felt simple, thoughtful, and incredibly well-managed.
On the wedding day, everything unfolded seamlessly. Because every detail had been handled so intentionally, we were able to truly be present and enjoy every moment.
Our wedding was more beautiful than we ever could have imagined, and the entire experience was something we’ll always be grateful for. “
- Katie K.
THIS IS WHAT IT FEELS LIKE TO HAVE THE RIGHT TEAM IN PLACE.
Intentional. Personal. Seamless.
Our Approach
01
We build from your vision
Everything begins with what you’ve shared. We take your priorities, your style, and your vision, and begin shaping a plan that feels aligned, intentional, and entirely your own.
02
We guide you with thoughtful expertise
With a clear plan in place, we guide you through each decision, from budget and vendor selection to the details that shape your day. Throughout the process, we bring structure, clarity, and intention so you can move forward with confidence.
03
We bring every detail to life
As your wedding approaches, we refine the details, confirm logistics, and ensure everything is aligned. On the day itself, we manage the flow behind the scenes so your celebration unfolds seamlessly.
Your Planning Options
Thoughtfully designed to support you in the way you need most.
-
often refereed to as Day-Of Coordinator
Investment: $1,800 + 18% service fee
Designed for couples who have planned their wedding independently and want professional support in the final weeks. Planning begins approximately three weeks prior to your wedding day.
This phase focuses on confirming logistics, aligning your vendor team, refining your timeline, and ensuring everything is in place for a seamless and well-executed celebration.
INCLUDED IN YOUR EXPERIENCE
Planning Phase
Three planning calls (up to 60 minutes each)
Final vendor confirmations and coordination
Access to Heirloom’s planning workbook and timeline system
Wedding day timeline refinement
Coordination of vendor insurance requirements
Wedding Day
Up to seven hours of lead planner coverage
Oversight of ceremony, cocktail hour, and reception setup
Setup of personal items such as signage, menus, and guest book
Cueing of ceremony and key formalities
Vendor management and point-of-contact communication
Distribution of final payments and gratuities
Staffing
One Lead PlannerNot included in this package
Venue sourcing, vendor sourcing, design development, rental installation, floral setup, or breakdown services -
often refereed to as Month-Of Coordinator
Investment: $2,995 + 18% service fee
Designed for couples who have planned their wedding and want professional oversight beginning approximately six weeks prior.
We step in to finalize details, align your vendor team, and manage the flow of your day so everything unfolds seamlessly.
INCLUDED IN YOUR EXPERIENCE
Planning Phase
Up to six structured planning checkpoints
Creation of a comprehensive wedding day timeline
Vendor confirmations and final coordination
Non-legal review of vendor contracts
Access to Heirloom’s planning workbook and timeline system
Attendance at venue walkthrough (as applicable)
Wedding Day
Up to ten total hours of coverage across rehearsal and wedding day
Oversight of ceremony, cocktail hour, and reception setup
Setup of personal items
Cueing of ceremony and key formalities
Vendor management and point-of-contact support
Distribution of final payments and gratuities
Guest logistics support including hotel blocks and transportation
Staffing
One Lead Planner and one AssistantNot included in this package
Venue sourcing, vendor sourcing, design development, rental installation, floral setup, or breakdown services -
Investment: $6,195 + 18% service fee
Designed for couples who have secured key vendors and want structured guidance, design cohesion, and support in the final months leading up to the wedding.
INCLUDED IN YOUR EXPERIENCE
Planning Phase
Regular planning meetings (up to nine one-hour calls)
Budget tracking guidance
Comprehensive design consultation including aesthetic direction, rentals, and florals
Non-legal review of contracts
Access to Heirloom’s planning workbook and timeline system
Vendor meeting attendance as needed
Rental guidance and sourcing support
Timeline creation and management
Vendor confirmations and final coordination
Guest logistics support including hotel blocks and transportation
Wedding website guidance
Venue walkthrough attendance
Rehearsal coordination (one hour, where applicable)
Wedding Day
Unlimited hours of lead planner coverage across rehearsal and wedding day
Oversight of ceremony, cocktail hour, and reception setup
Setup of personal items
Cueing of ceremony and key formalities
Vendor management and point-of-contact support
Distribution of final payments and gratuities
Staffing
One Lead Planner and one AssistantNot included in this package
Full vendor sourcing, rental installation, floral setup, or breakdown services
AN INDUSTRY-STANDARD 18% SERVICE CHARGE IS APPLIED TO ALL PLANNING PACKAGES.
This supports our planning systems, team preparation, and behind-the-scenes execution required to deliver a seamless wedding experience.
*Gratuities are not included and are always at your discretion.
So, what’s Next?
Make it official: sign your contract, submit your booking fee, and your date is locked in
Contract & Payment
When you're ready, we’ll send over your contract and invoice. the proposal will remain active for seven days, giving you time to look everything other and ask any final questions.
Our standard payment structure is:
33% at booking
33% midway through the planning process
33% one month prior to the wedding
If you prefer a different payment schedule, we’re happy to accommodate where possible.
Officially Booked!
Once your contract is signed and your initial payment is received, your date is officially secured. From there, we begin preparing for your planning experience.
Here’s what happens next:
You’ll receive a welcome email confirming all details
We’ll begin building your custom planning portal and wedding workbook, tailored specifically to your celebration
This process takes a few days as we thoughtfully prepare everything for you