Heirloom.png
Heirloom Event Co. logo with the text 'Weddings + Events' underneath, black background, white text

Carley + Justin

Welcome to your

PLANNING PORTAL

tbd 2027

Table setting with a piece of cake on a white plate, flowers in vases, a party favor box, rings, a fork, candy, a menu card, and decorative items for a celebration.
contracts
A smiling woman in a white dress with pearl jewelry, wearing a pearl necklace, earrings, and a gold bracelet and watch, embracing a man in a suit who is wearing a wedding ring, with their faces close together, outdoors during daytime.
planning workbook
Two cocktails garnished with dried citrus slices, served in elegant glasses, surrounded by pink and purple flowers on a textured surface.
notes
A wedding table with a decorated cake, white high heel shoes with bows, photo booth props, and a small dried flower bouquet.

Where your BEAUTIFUL day becomes an HEIRLOOM

PLANNING DETAILS

Package: Event Management (Month-Of Coordination)

Planner: to be assigned when date is confirmed

OFFICE HOURS

These vary week to week, but generally follow the pattern below:

Mon - Thurs | 10am-6pm Sat &Sun | closed

CONTACT

Please use the email listed below until your lead planner is assigned

hello@heirloomeventcompany.com

From inquiry to “I DO”

    • Complete your client profile in the Planning Workbook under the "About You" tab before our first meeting

    • Upload any signed contracts or proposals to the Contracts folder

    • Add your vendor and venue contact information to your Planning Workbook

    • Schedule your first planning meeting by emailing us at hello@heirloomeventcompany.com whenever you're ready, and we'll review your plans together to outline the next steps for your wedding

    • Please cc our team on any vendor emails. Even if we do not respond to every message, we are following along and adding key information to your file to stay organized

    • As we book vendors together, add their contracts and contact details to your Planning Workbook so everything lives in one place

    • Expect periodic check-ins from your planner with updates on decisions, budget, and open to-dos. Check-in frequency varies by package, so don't stress if you haven't heard from us in a bit — no news is good news, we're always working in the background

    • We'll share design concepts, mood boards, and vendor recommendations as your day takes shape

    • Keep an eye on your inbox for anything that needs your input or approval so we can keep momentum going

    • 2 months before the wedding, your Timeline and Details questionnaires are due

    • Your second planning meeting and venue walkthrough will take place during this phase

    • Depending on your package, it might be time to schedule your second planning meeting and venue walkthrough. Email us at hello@heirloomeventcompany.com to get this scheduled

    • This is a great time to confirm final vendor payments and gratuities so be sure check out our Gratuity Guide for reference

    • 2 weeks out - Final call with your lead planner

    • 10 days out - Your final timeline and floor plan are shared with all vendors

    • WEDDING DAY: Celebrate and enjoy!

EXPERT picks, ZERO guesswork.

LET US HELP YOU WITH THE HEAVY LIFTING

A person pouring champagne into a tall glass at a festive table set with crystal glasses, gold utensils, and candles outdoors.
Vendor list
A woman in a white dress is holding a bouquet of colorful flowers while seated on a pink chair. Her face is turned slightly to the side, and she is wearing a pearl necklace and a ring.
Gratuity Guide
A framed list of names with corresponding numbers, likely a seating chart or directory, with a decorative white frame and gold frames for other lists or signs on a dark background.
Wedding Signage
Six women wearing pink and white pajamas with heart-shaped sunglasses, having fun together in a bedroom.
Emergency Kit
A man and woman dressed in formal attire clinking glasses of champagne during a celebration or wedding.
weekend guide
Wedding invitation surrounded by cream-colored heels, a bottle of Chanel perfume, yellow and blue flowers, and jewelry on a blue fabric background.
Stationery
Elegant banquet table decorated with candles, floral arrangements, and place settings for a special occasion.
tablescapes
Three cocktails on a decorative cream and gold tray with black napkins, set on a dark wooden table. A flower arrangement with roses and other flowers is in the background. The cocktails include a cherry-topped drink with ice, a coffee-flavored drink garnished with coffee beans, and a mojito with mint leaves.
Rehearsal