Heirloom.png
Logo for Heirloom Event Co. Weddings and Events with black background and white text.

Karen + Alex

Welcome to your

PLANNING PORTAL

September 5, 2026

A dessert table at a celebration with a partially eaten slice of yellow cake on a white plate, a bunch of orange tulips, pink flowers in a glass vase, a menu with green ribbon and rings, photographs, and various decorations including jelly beans and a cupcake.
contracts
Close-up of a smiling woman in a wedding dress wearing pearl jewelry, with a man in a suit holding her, showing rings and a watch, outdoors with greenery in the background.
planning workbook
Close-up of two cocktails with garnishes, surrounded by pink and white flowers on a stone surface.
notes
A wedding cake with white and dark chocolate icing, a slice taken out revealing a sponge cake inside, is on a silver tray. Next to the cake are white high-heeled shoes with ribbon bows, some black and white photo booth pictures, a pair of white heart-shaped sunglasses, some flowers, and decorative glass candle holders on a white tablecloth.

Where your BEAUTIFUL day becomes an HEIRLOOM

PLANNING DETAILS

Package: Event Management (Month-Of Coordination)

Planner: Kate Quill

OFFICE HOURS

These vary week to week, but generally follow the pattern below:

Mon - Thurs | 10am-6pm Sat &Sun | closed

CONTACT

Please use the email listed below until your lead planner is assigned

hello@heirloomeventcompany.com

From inquiry to “I DO”

    • Complete your client profile before our first meeting

    • Upload any signed contracts or proposals to the Contracts folder

    • Add your vendor and venue contact information to your Planning Workbook

    • Schedule your first planning meeting, where we will review your plans and outline the next steps for your wedding

    • Please cc our team on any vendor emails. Even if we do not respond to every message, we are following along and adding key information to your file to stay organized

    • 2 months before the wedding, your Timeline and Details questionnaires are due

    • Your second planning meeting and venue walkthrough will take place during this phase

    • 2 weeks out - Final call with your lead planner (remove and coordinator)

    • 10 days out - Your final timeline and floor plan are shared with all vendors

    • Week of - Personal items are dropped off at the venue

    • Day before - We run your ceremony rehearsal

    • WEDDING DAY: Celebrate and enjoy!

EXPERT picks, ZERO guesswork.

LET US HELP YOU WITH THE HEAVY LIFTING

A person pouring a drink from a bottle into a tall glass, with other empty decorative glasses on a wooden table set for a gathering or celebration.
Vendor list
A woman with red hair, wearing a white dress and pearl necklace, sitting on a pink chair, holding a large bouquet of multicolored flowers, with a soft pink background.
Gratuity Guide
A framed wedding or event seating chart featuring a list of names and table numbers, with the initial 'K' at the top, in an ornate white frame, mounted on a dark wall.
Wedding Signage
A group of women wearing matching pink satin robes and sunglasses, gathered around a woman in a white satin robe sitting on a bed, laughing and playful during a bridal or bachelorette celebration.
Emergency Kit
A golden tray holding three cocktails on black napkins with flowers in the background
weekend guide
Wedding invitation, a perfume bottle labeled Chanel No. 5, a pair of cream high heels, a small jewelry box with rings, a blue flower, yellow roses, and green foliage
Stationery
Elegant banquet table decorated with candles, floral arrangements, and place settings for a special occasion.
tablescapes
A close-up of a bride and groom holding glasses of champagne at their wedding celebration.
Rehearsal