Heirloom.png
Logo for Heirloom Event Co. with text 'Weddings + Events' on a black background.

Rachael+ Pavan

Welcome to your

PLANNING PORTAL

september 27, 2026

Table decorated for a celebration with pink and white flowers, a cake with slices of yellow cake on a white plate, party favors, a menu, a table number sign featuring photos of children, and colored candies.
contracts
Close-up of a smiling woman wearing a white dress and pearl jewelry, with her hand on a man's face who is dressed in a dark suit. The woman has red hair, pearl earrings, and a pearl necklace. The man is wearing a blue tie and has a wedding ring.
planning workbook
Close-up of three cocktails on a table surrounded by pink and peach roses in glass vases. The cocktails contain ice, garnished with dried citrus slices and mint leaves.
notes
A wedding cake with white and dark chocolate drizzles, white flowers, and a slice cut out. White satin wedding shoes with large bows, photo booth props including heart-shaped sunglasses, a photo strip of black-and-white wedding pictures, a small flower arrangement, and crystal glasses on a lace tablecloth.

Where your BEAUTIFUL day becomes an HEIRLOOM

PLANNING DETAILS

Package: Event Management (Month-Of Coordination)

Planner: Haylie Scherr

OFFICE HOURS

These vary week to week, but generally follow the pattern below:

Mon - Thurs | 10am-6pm Sat &Sun | closed

CONTACT

Please use the email listed below until your lead planner is assigned

hello@heirloomeventcompany.com

From inquiry to “I DO”

    • Complete your client profile before our first meeting

    • Upload any signed contracts or proposals to the Contracts folder

    • Add your vendor and venue contact information to your Planning Workbook

    • Schedule your first planning meeting, where we will review your plans and outline the next steps for your wedding

    • Please cc our team on any vendor emails. Even if we do not respond to every message, we are following along and adding key information to your file to stay organized

    • 2 months before the wedding, your Timeline and Details questionnaires are due

    • Your second planning meeting and venue walkthrough will take place during this phase

    • 2 weeks out - Final call with your lead planner (remove and coordinator)

    • 10 days out - Your final timeline and floor plan are shared with all vendors

    • Week of - Personal items are dropped off at the venue

    • Day before - We run your ceremony rehearsal

    • WEDDING DAY: Celebrate and enjoy!

EXPERT picks, ZERO guesswork.

LET US HELP YOU WITH THE HEAVY LIFTING

A table set outdoors with crystal glasses, some filled with ice and liquid, gold utensils, and candles in the background, with one glass being filled with a beverage from a dark bottle.
Vendor list
A woman dressed in white with pearl jewelry, sitting on a pink velvet chair, holding a bouquet of flowers, with a soft and elegant background.
Gratuity Guide
Order of a group with names and table numbers, framed in an ornate white frame.
Wedding Signage
Group of women wearing pink satin pajamas and heart-shaped sunglasses laughing and playfully lifting a woman in white pajamas on a bed.
Emergency Kit
Three cocktails on a decorative gold-edged tray with a floral pattern, accompanied by a bouquet of pink and white flowers on a wooden table.
weekend guide
Wedding invitation card surrounded by flowers, a bottle of Chanel No. 5 perfume, a pair of white high-heeled shoes, a jewelry box with rings, and some green leaves on a blue surface.
Stationery
Elegant banquet table decorated with candles, floral arrangements, and place settings for a special occasion.
tablescapes
Close-up of a man and woman during a wedding toast, holding glasses of champagne, with the bride wearing pearl jewelry and a ring.
Rehearsal